Phil, please can you give an outline of how many people you need at each of the racing events Clifton are supporting in 2012 along with dates/times? From another topic, I know that we are doing Thursday local race league (any more updates?), Clifton RR, vets RR, the city centre races and one Tockwith race.
If we could all commit early to which event we are helping with, that would be great for me and diary planning and will keep the Mrs happier.
Helping out with organising races in 2012
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reubenbarrett
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I got an email today confirming approval of the Bishopwood and Escrick circuits, which I think were the only outstanding ones so - subject to the potholes issues at Escrick - the Thursday series all looks okay and we should be in a position to get them on the BC calendar.
I'll do a posting tomorrow about the helpers/marshals/drivers needed at all the events we're involved with.
I'll do a posting tomorrow about the helpers/marshals/drivers needed at all the events we're involved with.
Okay folks, here's the full list of road race events (so this doesn't include TT's) along with estimates of what minimum person-power we need to make each happen safely. Please note this is the minimum - less than this and we cancel, more than this and it makes it easier for everyone.
If you're able to take on jobs at one or more of these events, please post on this thread and I'll edit this post to reflect who's signed up. If you're racing this year, please put something back in. If you're just thinking about it then helping at an event is a good chance to see how they work, and if you're on the margins then they're good fun to be around, so put your name down!
17th May - Thursday evening race series - Bishopwood
We need:-
Event organiser to deal with registration, entries, liaison with traffic management and BC etc, and to prepare start list and deal with finances. I think Cam's got this one, with help from me, RichT and others.
On the night:-
2 people to do setting up, signing-on, getting course signs out etc.
4 people (with cars and BC membership for insurance purposes) to do lead/following cars
2 people to do judging at the finish, along with general sorting out problems.
No marshals required as Community TM doing traffic management.
So far:- Rich D / Darren / Dave C / Reuben (one or other)
28th June - Thursday evening race series - Escrick
We need:-
Event organiser to deal with registration, entries, liaison with traffic management and BC etc, and to prepare start list and deal with finances. Again, looks like Cam & co!
On the night:-
2 people to do setting up, signing-on, getting course signs out etc.
4 people (with cars and BC membership for insurance purposes) to do lead/following cars
2 people to do judging at the finish, along with general sorting out problems.
So far:- Rich D / Dave I'A / Reuben (one or other)
15th July (Sunday) - Clifton vets race and Clifton RR - Thorner
To summarise arrangements:- Two events on the same day - a veterans race in the morning (10am kick-off) and a BC 2nds/3rds/4ths race in the afternoon (1:30 start).
I'm dealing with all advance stuff (entries, approvals, logistics, bookings).
For the morning vets race we will need:-
2 people to do setting up, signing-on, getting course signs out etc.
2 people to do catering (including getting supplies beforehand)
4 people (with cars) to do lead/following cars
8 people to marshal, giving four pairs
Plus, if possible, a few bodies at the finish line to help with filming/judging.
For the afternoon BC race we'll need:-
2 people to do signing-on.
2 people to do catering (including getting supplies beforehand)
4 people (with cars, and BC membership for insurance purposes) to do lead/following cars
8 people to marshal, giving four pairs
Plus, if possible, a few bodies at the finish line to help with filming/judging.
So far:- Dave I'A / Mike G (pm) / Cam (pm) / Rich D (pm) / Dave C (pm)
That's it. It's a long list, but that's what goes on behind the scenes to make events happen, and every club which organises an event which you enter will be dealing with similar responsibilities. But I'll say it again - get enough people to make it run smoothly and being involved is fun!
Edited to remove cancelled YCCR event and Tockwith circuit races.
If you're able to take on jobs at one or more of these events, please post on this thread and I'll edit this post to reflect who's signed up. If you're racing this year, please put something back in. If you're just thinking about it then helping at an event is a good chance to see how they work, and if you're on the margins then they're good fun to be around, so put your name down!
17th May - Thursday evening race series - Bishopwood
We need:-
Event organiser to deal with registration, entries, liaison with traffic management and BC etc, and to prepare start list and deal with finances. I think Cam's got this one, with help from me, RichT and others.
On the night:-
2 people to do setting up, signing-on, getting course signs out etc.
4 people (with cars and BC membership for insurance purposes) to do lead/following cars
2 people to do judging at the finish, along with general sorting out problems.
No marshals required as Community TM doing traffic management.
So far:- Rich D / Darren / Dave C / Reuben (one or other)
28th June - Thursday evening race series - Escrick
We need:-
Event organiser to deal with registration, entries, liaison with traffic management and BC etc, and to prepare start list and deal with finances. Again, looks like Cam & co!
On the night:-
2 people to do setting up, signing-on, getting course signs out etc.
4 people (with cars and BC membership for insurance purposes) to do lead/following cars
2 people to do judging at the finish, along with general sorting out problems.
So far:- Rich D / Dave I'A / Reuben (one or other)
15th July (Sunday) - Clifton vets race and Clifton RR - Thorner
To summarise arrangements:- Two events on the same day - a veterans race in the morning (10am kick-off) and a BC 2nds/3rds/4ths race in the afternoon (1:30 start).
I'm dealing with all advance stuff (entries, approvals, logistics, bookings).
For the morning vets race we will need:-
2 people to do setting up, signing-on, getting course signs out etc.
2 people to do catering (including getting supplies beforehand)
4 people (with cars) to do lead/following cars
8 people to marshal, giving four pairs
Plus, if possible, a few bodies at the finish line to help with filming/judging.
For the afternoon BC race we'll need:-
2 people to do signing-on.
2 people to do catering (including getting supplies beforehand)
4 people (with cars, and BC membership for insurance purposes) to do lead/following cars
8 people to marshal, giving four pairs
Plus, if possible, a few bodies at the finish line to help with filming/judging.
So far:- Dave I'A / Mike G (pm) / Cam (pm) / Rich D (pm) / Dave C (pm)
That's it. It's a long list, but that's what goes on behind the scenes to make events happen, and every club which organises an event which you enter will be dealing with similar responsibilities. But I'll say it again - get enough people to make it run smoothly and being involved is fun!
Edited to remove cancelled YCCR event and Tockwith circuit races.
Last edited by PhilBixby on Sun May 27, 2012 8:09 pm, edited 3 times in total.
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Cyan Skymoos
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reubenbarrett
- Posts: 162
- Joined: Fri Jan 07, 2011 7:44 pm
- Location: Tadcaster Road
I'm posting this partly to bump this thread back up (hint, hint) but also to note that I've just edited the list of events and helpers to reflect the fact that the York Cycling City Races have had to be cancelled this year. We'd known for some time that roadworks were proposed in front of the Minster's south transept but had understood that arrangements should be possible to give us a temporary route through. This isn't going to be possible, and rather than attempt an alternative route (which looked likely to funnel 100 twitchy 3rd and 4th cats through the slightly-less-than-three-metres-width of High Petergate) the decision has been taken to pull the plug this year.
The good news though is that the council (and especially the Intelligent Travel crew which has picked up where Cycling City left off) is very keen to see the event continue in 2013. Various options are being considered, one of which is to pull the event forward to June and include it in the National Circuit Series, running it on a weekday evening. This would bring TV coverage and other benefits - and hopefully would make putting a support crew together easier as it wouldn't be slap-bang in the middle of the holiday season. I might even be around too!
Okay Jason, you can come out from behind the sofa now...
The good news though is that the council (and especially the Intelligent Travel crew which has picked up where Cycling City left off) is very keen to see the event continue in 2013. Various options are being considered, one of which is to pull the event forward to June and include it in the National Circuit Series, running it on a weekday evening. This would bring TV coverage and other benefits - and hopefully would make putting a support crew together easier as it wouldn't be slap-bang in the middle of the holiday season. I might even be around too!
Okay Jason, you can come out from behind the sofa now...
