Clifton CC

My apologies for not attending last night. It was an oversight on my part, which I only realised when the meeting was under way.

Where is Bishopwood? Its the only location not showing up on Google Maps. Is there a clearer name for it?

The format explained thus far sounds excellent, but was anything said about league fees or league point structures/prize structures? Perhaps more importantly, with 2 fewer races, how will volunteering pan out? Originally I think it said all riders would need to volunteer for 2 races.

When it says "£60 per operative" in Rich Houghton's prices, what exactly are operatives? Is there a way to reduce this by providing him with volunteers, or does he need specifically trained people?

Quick response to your questions, Graham:-

Bishopwood is the circuit near Cawood - we'll be doing part of it on tomorrow's ride. It's a flat 5.5 mile loop.

Series overall prizes and/or club prizes all to be decided - we'll kick a discussion between us/Cycleworks/Malton by email and sort it out. It'll be outside of the BC side of things so entirely up to us, and funding for prizes will be budgeted for out of entry fee income, plus any sponsorship we can rustle up. We'll look at the whole volunteering issue - probably no formal arrangement but - certainly in a big club like Clifton - should be possible to ask for volunteers for one event and free people up to ride the rest.

Rich Houghton will secure approvals for the circuits on the basis of "Chapter Eight Trained" operatives doing traffic control wherever it is needed - ie where the race goes from minor roads onto major. We'll still need volunteer marshals and drivers (for lead/following cars). More details to follow.

Thanks for the write up.
Just a thought, was it true that all moneys will be put in "one account" from all club organisers?
If the HQ for example, want a bit of cash, would this come out of "the pot"?
Do the organisers need to infor police and council or does BC does this - Im going through this for our open TT at the mo and its taking ages!
These are exciting times for Malton Wheelers!

Finances depend on how we collectively want to work it - the online entry just means each club decides on an account it wants the money to drop into. It may be easiest to simply have it go into each organising club's bank account, and then just keep "transparent" accounts so we can see what needs paying to whom when we do the final sums. Money for HQ's would be part of the accounting - I've done a sample balance for one event and sent it to Pete to check it's a safe starting point (it's useful in that it points up minimum entries required to break even etc). PM me your email address Matt and I'll send it over.

BC does all notifications to Police and Highways - it's easier than a TT!

Ive organised our HQ. The pub at Kirby Misperton. Its got a large car park and the hosts are very welcoming. They are not going to charge, all they want is a bit of publicity and for everyone to buy a drink.
Ace!
Are we any further on confirming that the routes are okay? Can we start to make concrete plans?
MW have no equipment aswel (apart from some numbers and signs). Is it okay if we borrow Cliftons please?

That's great Mat...I'll give Pete Sutton a call and see where he is up to re: confirming that the routes are ok..

Re: borrowing 'race equipment', others (i.e. Phil B.) will know what Clifton have and where it is but, I am sticking my neck out here , I am sure that it will be ok for you to make use of..

Yup no problem re kit, though there's not too much to it if you've already got signage - that's the bulky bit. We've got a lap board and bell, and there's either our numbers or the BC commissaire can probably bring a set. Masking tape for finish line, and we've got a few marshal's dayglo jackets. First aiders will provide all their own stuff. That's it really.

From being copied in on a few emails I gather Pete and Rich H are meeting with the NYCC Highways people sometime within the next couple of weeks, so we'll know much more after that about whether there are any "issues".

Just a thought Phil but as the TT league is also on the same night are we going to have to have 2 sets of equipment?

We've overbought on signs due to an admin cock-up so we're okay on them, and you don't need a bell or lap board for the TT's, and we don't need the watches for the road races. Might need a few more dayglo jackets but some of them are pretty manky anyway so a quick stock-up might be good. We've got two sets of numbers (and/or BC have stacks).

Thought we needed flashing lights and speaker system for the lead car?
We also have hi vis jackets.

BC provide all signage, lights etc for the cars in the race convoy. You just need to provide the cars and drivers! (..who need to be BC members to be fully covered by insurance)

Confirmation by email today from Rich Houghton that he's met with the NY Highways people and got effective approval for all the circuits we'll be using. Arrangements will be:-

1. There should be advanced signage on the days leading up to the race.
2. There should be clear signage on the approaches along EVERY road feeding onto the circuit, whether traffic managed or otherwise.
3. “CYCLE RACE” traffic signs to be clearly placed around the circuit
4. ”TRAFFIC CONTROL AHEAD” signs be placed on the approach to traffic managed junctions or stretches
5. “STOP / GO” boards be used to physically manage traffic.
6. Junctions where more than one carriageway feeding in to circuit must all be managed (”STOP/STOP”)
7. Community TM will submit advanced notifications of all races, with a view to the relevant checks and entries being made on the Street Works Register.
8. Community TM will, at the same time, “Book” the road space for the circuit to preclude any other possible planned works.

Rich will submit course plans, detailing the junctions / bends to be managed, together with the proposed advanced signage on each circuit and following the systems agreed in the meeting. So he'll presumably then be able to confirm costs for managing each event.

All of which means we can now move forward with registering the various events on the BC online entry system!

EDIT:- Rich suggests waiting for final approval of the individual events, which he expects "very soon".

That's great Phil.

Tom raised concerns about the Escrick circuit on another thread...Would it be too late to get approval for another course, if Escrick unsuitable?I thought I would speak to Pete Sutton about this. He is on holiday but back next Monday

The Milby circuit at Boroughbridge was one of the bundle which went through the approval process so we could switch to that. Meantime if you can chase Pete for his thoughts on Escrick that'd be great.

Still not seeing anything on BC. Any update on when we can start entering?