Clifton RR Day - Sunday 30th June - Volanteers needed please

[Cam B]

30th June (Sunday) - Clifton Vets Race and Clifton RR – Milby circuit
To summarise arrangements: - Two events on the same day - a Veterans Race in the morning (10am start) and a BC 2nds/3rds/4ths race in the afternoon (1:30 start).

Race Organiser for Vets’ Race is Phil Bixby
Race Organiser for BC Race is me

HQ is at Aldborough Village Hall, Low Road, Aldborough, York, YO51 9ER

For the morning vets race we will need:-
2 people to do setting up, signing-on, getting course signs out etc.
Catering - Cath has already kindly volunteered to do this but we need at least one other to help
6 people (with cars) to do lead/following cars
4 people to marshal
Plus, if possible, a few bodies at the finish line to help with filming/judging.

For the afternoon BC race we'll need:-
2 people to do signing-on.
Catering – as above, Cath has already kindly volunteered to do this but we need at least one other to help
4 people (with cars, and BC membership for insurance purposes) to do lead/following cars
4 people to marshal
Plus, if possible, a few bodies at the finish line to help with filming/judging.

Please post here if you can help out

[Alison]

I'll help with catering on the 30th June. Just get in touch closer to the time

[Cam B]

Thanks to those who have volunteered their services so far (Alison, Melly and Nigel) . With just over a month to go there are still plenty of jobs available so if you are thinking of putting your hand up please do so soon. As far as the BC race in the afternoon is concerned there is a healthy interest from riders so far with 50 plus entries already. It was certainly an exciting race last year. Needless to say we can’t put these races on without volunteers.

Many thanks

[PhilBixby]

Update on the morning vets race - heading very rapidly towards a full field across the three races (40-49, 50-59, 60+) with ages spread between 40 and 78(!). We need helpers and, particularly, drivers. I guarantee that, like last year, it'll be sunny and you'll go home with a magnificent tan, not to mention your expectations of your later years revised upwards.

[Cam B]

Three weeks to go and it's looking like this for the BC race in the afternoon.

2 people to do signing-on. Dave C, Graham Martin

Catering – as above, Cath has already kindly volunteered to do this but we need at least one other to help Lisa

4 people (with cars, and BC membership for insurance purposes) to do lead/following cars Melly, Nigel, Broomwagon, John S

4 people to marshal Paul W, Richard D, Graham Martin

Plus, if possible, a few bodies at the finish line to help with filming/judging.

Melly, Broomwagon and John S.... if you could send me a PM with your full name, date of birth, car make and model, car registration and BC membership number please.

Graham...I have put you down for a couple of jobs since I know you are keen to learn more about RR organising...Hope that's ok

We need one more marshall plus a couple of people to help with judging...then we're all set....cheers

[Dave kirk]

I'll do one of the marshalls jobs am and pm if you still need the bodies
DK

[PhilBixby]

If you're available in the morning, Dave, I've got a dayglo jacket with your name on it!

[tomf]

Cam - Should be able to marshall in the afternoon.
cheers
tom

[Cam B]

For the BC race starting at 1.30pm it’s looking like this now:

2 people to do signing-on - Dave C, Graham Martin

Catering – Cath & Lisa

4 people (with cars, and BC membership for insurance purposes) to do lead/following cars – Melly (lead car), Nigel (2nd car), John S (3rd car), Broomwagon (ahem....Broomwagon)…..BTW Steve (aka Broomwagon) could you send me a PM with your full name, date of birth, car make and model, car registration and BC membership number? Thanks

4 people to marshal - Paul W (Junction 1), Richard D (Junction 2), Graham Martin (Junction 3), Dave Kirk (Junction 4). One of Rich Houghton’s Traffic Management Team will meet each of you at your allocated junction at 1.00 – 1.15pm. They will ‘brief’ you at that point. I will bring a map with me on the day but if you would like me to email you a map of the circuit (which shows you were the junctions are) send me a PM with your email address. If you could arrive in good time at HQ to collect your Marshall bibs.

Finish line to help with filming/judging - Phil Bixby, Tomf, Dr Dave

So… we are sorted

Thanks to everyone who has volunteered

[PhilBixby]

Sadly due to Andy M's visit to the roadside ditch and onwards to A&E, I'm one driver down now, so please can I have a volunteer for the morning - BC membership not required.

Also still need one more marshal for the vets race - no experience required, training provided by qualified traffic management professional on the day.

I know there's still a week to go, but come on folks, don't I have enough grey hair already?

[craigdabrown]

Hi Phil!

I can assist with marshalling if required. Haven't marshalled before, although I think I might be helping out at an event this Thursday.

Cheers
Craig

[PhilBixby]

Excellent stuff - many thanks, Craig. As per posting - no experience necessary as you'll be paired with one of Rich Houghton's traffic management operatives and he'll give you instruction in how to control the junction. You get a Road Closed sign. The power!

Okay - just one driver required for the vets race now. Contribution to expenses will be paid, there's refreshments (in vast quantities), roof signs, old blokes, and decidedly fast racing. Frankly it's unmissable!

[Melly]

Phil, do you want me to get there early again this year to assist with the signs and road sweeping ??, if so let me know what time.

[PhilBixby]

Apologies for the huge posting but some PM's to helpers are refusing to leave my outbox!

Okay, the order of events for the vets race:-

I'll be heading up to the event HQ for 08:30 when we should have access to the hall. If we can get the signing-on tables out and get Mel set up there, Melly and I can split the signs between us and shoot out to stick them on the roadsides, and still be back shortly after nine which is when signing-on officially starts.

Marshals:- Martin, David Kirk, Craig Brown and Andy Johnson. Rich Houghton (copied in on this) & traffic management crew should be there by half nine at the latest and I'll pair you up with one of his operatives each who will give you instruction on procedure. I'll bring dayglo jackets - other than that, check weather and dress accordingly! Let's say:-
David - junction just before Milby
Martin - junction at Thornton Bridge
Andy J - junction just after finish
Craig - junction in Cundall

Drivers:- We'll do a briefing for drivers at 09:30. Vets races are run with three groups on the road (A/B age group, C/D age group, E/F/G/H age group) so we will have a lead car (which will have roof signage provided by LVRC) and following car for each group, with the last one carrying the Red Cross first aiders. Let's say:-
A/B lead car - Melly
A/B following car - Gavin
C/D lead car Muzzy
C/D following car - A.N.Other
E/F/G/H lead car - Damian
E/F/G/H following car + first aiders - Cam

Don't forget to get an envelope with a £20 note in it off me at some stage! Please park somewhere near the HQ so we can gather in convoy by about 09:45. I'll do a briefing to the riders at about 09:50 and get them to gather in age groups. We'll set off with three minutes between A/B and C/D and a further three minutes between C/D and E/F/G/H. Drive out to the circuit (make sure you know the route!) at steady neutralised pace - racing starts after the right-hand turn onto the circuit. All three races are the same distance and - if it all goes as it should - the three groups should stay nicely separated on the circuit. After the finish, head straight back to HQ. I'll encourage the riders to do the same.

Once the riders have set off I'll head up to the finish area with Mel and we'll set up & check the finish line camera and run the lap board & bell for the races. If there are any spare bodies around (and there's usually a few family and friends hanging around at the finish) we'll stick pens and paper in their hands for recording numbers as a fall-back. We'll head back to the HQ as soon as the last group have finished and try to unpick the results from the videos - I'll take a laptop.

Riders should be turning up at HQ for refreshments from around 12-ish. As soon as we get the placings sorted we'll do the prizegiving.

All of the signage stays out on the circuit for the afternoon BC race.

Does that all sound okay? Please could everyone email/PM me their mobile number (if you'll have one on the day) and your email address to roadrace at cliftoncc dot org if I haven't already got them - just in case of last-minute issues. If anyone needs a lift up there let me know ASAP and I'll put you in touch with the various drivers - I'm sure we can sort something out.

If I've forgotten anything let me know. Soon!

Lastly many thanks to you all - without you, this race wouldn't happen. The size of the entry shows how it's quickly become a very popular event in the three years we've been running it so there are a lot of old blokes out there who are very grateful to you. Many thanks too to Cam for taking on the afternoon BC race and making the day much easier for me.

Ta!
Phil B

[Cam B]

Re: BC race…

Signing on starts at 12.00
Thanks to Dave C and Graham Martin for dealing with signing on….Looks like we will have a full field of 60 plus a handful of reserves. For EOLs it’s £20.00. Dave …if you don’t mind stopping at HQ in case there are any dropouts who want to return their numbers…thanks


Marshals
Paul W (Junction 1 at Thornton Bridge)
Richard D (Junction 2 in Cundall)
Graham Martin (Junction 3 just after finish)
Dave Kirk (Junction 4 just before Milby).

One of Rich Houghton’s Traffic Management Team will meet each of you at your allocated junction at 13.00 – 13.15. They will (probably) still be out on the circuit after marshalling the vet’s race. If you could arrive in good time at HQ to collect your Marshall bibs.


Drivers
We'll do a briefing for drivers at 13:00.

Melly (Lead car)
Nigel (2nd car)
John S (3rd car)
Broomwagon (Following car)

I know some of you have done this before so know what to do…but Commissiare will bring signage and race radios. 2nd and 3rd car may be advised to change position should a break be formed. The Following car follows the back of the race and will take the First Aiders (Red Cross). The Commissiare will hop in two of the cars as well. Hope that ok.

Please park somewhere near the HQ so we can gather in convoy by about 13:15.

I'll do a briefing to the riders at about 13:20 Drive out to the circuit (make sure you know the route!) at steady neutralised pace - racing starts after the right-hand turn onto the circuit. It’s 5 ¾ laps of the circuit. After the finish, head straight back to HQ.

Don't forget to get an envelope - with a £20 note in it - off me at some stage!

Finish Line/Judging
Phil Bixby/TomF/Dr Dave ….and anyone else please…the more hands and eyes (!) the better – All the equipment (bell/lap counter,etc. will already be at the finish)

Riders should be turning up at HQ for refreshments from around 16:15ish. As soon as we get the placings sorted we'll do the prize giving.


Please could everyone email/PM me their mobile number (if you'll have one on the day) and your email address if I haven't already got them (and I’ll let you know mine) - just in case of last minute issues. If anyone needs a lift up there let me know ASAP (unless you have already contacted Phil).


Thanks once again…This race simply wouldn’t have gone ahead without volunteers

Cheers

Cam

Ps. Sorry Phil for plagiarizing (or as I like to think…recycling) some of the content of your post